When it comes time to move your business into a new space, it’s vital that the project be managed by professionals to make sure that no stone is left unturned. The last thing you need is to open the doors on your new offices and find that you don’t know where the files are or discover that the servers have been mishandled and your IT team is seeking to replace them. You can avoid all of that by hiring a mover that pays attention to details. This post will cover a few aspects of project management in a commercial move:
- Professional Movers
Consider whether or not you will need storage. If you are downsizing, you may wish to store your excess furniture. You may also wish to store your excess files. Old case files or project files sometimes need to be held for a certain length of time, but you may not wish to clutter your new office with them. So, sort through your files and find what you don’t need immediate access to. When it’s all stored at a professional facility, it is cataloged and accessible whenever you need it.
Find professional project managers to handle your commercial move. You need people who are experienced at packing delicate computer equipment and who know how to keep it all organized so that each part will go exactly where it needs to go upon its arrival at your new location. Further, these professionals can be helpful in instructing your staff on how to move delicate items, or how to best organize the items on or around their desks.
Use a checklist and a timeline to make sure that everything is packed and ready to go on moving day. Also, if you think these things out in advance, you can minimize any potential down time. For instance, you can coordinate with your IT department to take down the servers according to a prioritized schedule. Your workers can also prioritize work which does not need a network for the day(s) before the move when resources are most scarce. You might also consider setting up protocols for telecommuting during the days leading up to the move.
Delegate people to handle certain aspects of the move. Moving an office is a herculean task which needs to be run by a team, not an individual. If you choose to hire movers, be sure that you make allowances for their role in the process. Good movers are able to handle as much or as little as you choose.